On Meetings
08/25/2017 — 1 Min Read — In Office, Project Management
A rule to live by is: never misuse time. Always communicate the meeting value to the attendees. To make the best use of meetings, please consider the following:
- Check your teammate's schedules before you send invitations
- Use the resource status in the office calendar to book that room
- Explicitly state the purpose of the meeting and output expected in the invitation
- Listen actively, delegate someone to whiteboard or take notes
- Begin and end meetings on time, even if it's uncomfortable
- Honor the agenda, it is your promise, keep your promises
- Check meeting process and ground rules periodically
- Manage air time constructively: No one-on-ones, side meetings or interruptions
- Leave meeting with clear next steps, who will do what by when, state action items to close the meeting
- Capture notes/whiteboards/takeaways and share them with the team
- Post meeting notes to the Slack room right after the meeting
- For client-facing meetings, email a summary of decisions/action items/dates immediately after